For uniformity, it is important that all OVO volunteers follow the following procedure for submitting expense notes.
For this purpose, please use the following template: expense note OVO.
Please enter the following information correctly in the template each time:
- Name
- Year
- Month (try not to combine expense notes of several months)
- Account number
- Date
- Description of route
- Number of kilometres (if applicable)
- Proof number (please indicate the correct numbers on the attached supporting documents)
- Amount (in euro)
- Number of supporting documents
- Date of expense report
- Signature
- Print the expense statement and sign it
- Or digitally sign
Please send your supporting documents and expense note in one PDF file. You can save excel files as a pdf and adjust the margins to fit on one page.
Then this pdf should be sent to invoice@ovo.be.
Thank you in advance!