Procedure for submitting expense notes

For uniformity, it is important that all OVO volunteers follow the following procedure for submitting expense notes.

For this purpose, please use the following template: expense note OVO.


Please enter the following information correctly in the template each time:

  • Name
  • Year
  • Month (try not to combine expense notes of several months)
  • Account number
  • Date
  • Description of route
  • Number of kilometres (if applicable)
  • Proof number (please indicate the correct numbers on the attached supporting documents)
  • Amount (in euro)
  • Number of supporting documents
  • Date of expense report
  • Signature
    • Print the expense statement and sign it
    • Or digitally sign

Please send your supporting documents and expense note in one PDF file. You can save excel files as a pdf and adjust the margins to fit on one page.


Then this pdf should be sent to


Thank you in advance!

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